Executive Assistant

Location: Westborough, MA

Department: Administrative

Type: Full Time

Min. Experience: Experienced

Who are we?

FastPay is finance reimagined to meet the needs of the media industry. Leveraging proprietary technology and analytics, we offer solutions that address inefficient payment processes and long payment terms. Having spent years analyzing invoices and executing electronic payments, we have industry-expertize that allows us to meet the needs of our long-standing clients. 


We are a collection of finance, entertainment, legal, media, technology, and design professionals. Headquartered in Los Angeles, we have offices in New York, San Francisco, Westborough, MA and London. With over $3BN in payments and loans transacted to date, we continue to see exciting growth.

 

What’s in it for you?

  • Opportunity to join a team the functions like a startup within a startup
  • Entrepreneurial role within an established, rapidly growing, highly regarded fin/tech company
  • Enormous exposure to the ever-growing financial technology space
  • Competitive Salary, incentive pay, Benefits with a generous company contribution, Matching 401k, and Stock Options
  • Catered lunches, team building events, onsite career coach, guest speakers & more

What will you do?

FastPay is seeking an Executive Assistant to join our rapidly growing team and provide support to a few executives in our Westborough, MA office. You will provide support to two executives by taking a proactive approach to keeping their schedule running on time and efficiently.  In addition, you will play a key role in supporting company operations by maintaining office infrastructure and procedures. This multi-faceted position is a pivotal and integral role in a dynamic team environment.  This is a hands-on position and requires a proactive approach to supporting the aggressive growth goals of the company, a sense of ownership, and a passion for delivering results in a fast-paced and fun environment. 

Responsibilities

  • Assists the CEO and other executives with scheduling, air travel, and other ad hoc requests    
  • Supports company operations by maintaining office systems
  • Coordination of processes and procedures to ensure continuity and optimum workflow
  • Welcome all guests and clients, whether in-person or on the phone, and answering or directing inquiries.
  • Orient all new staff
  • Order supplies, food/catered lunches; general clean up around the office
  • Maintain the condition/layout of the office and arranging for necessary repairs
  • Schedule meetings for executives
  • Coordinate travel plans for staff
  • Run various errands
  • Organize expense reports for payroll
  • Keep track of all invoices within the company via digital filing system
  • Record office expenditures
  • implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments
  • Taking minutes during meetings
  • Helping other members of the staff in other departments as needed
  • Manage vendor relations
  • Other duties as assigned

Requirements

  • Strong phone and interpersonal communication skills (verbal and written) as well as organizational skills – all to ensure information is relayed correctly within the company
  • Strong attention to detail and the ability to multitask
  • Experience working and succeeding in a goal-driven environment
  • Proficient in Google Mail and Calendar in addition to MS Office Suite (Word, Excel, Outlook, and PPT)
  • Desire to work in a fast-paced setting
  • Bachelor's degree
  • 5+ years of executive administration experience preferably within a start-up
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